Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Recommended Motion: Approve the minutes as presented. Fiscal Impact is None.

Background: Grant agreement DR-4432-25-F was approved and signed on May 5, 2021 to receive grant funding for continued efforts to identify and document for future mitigation programs current fire fuels needing reduction within the Wildland Urban Interface (WUI}. The deadline to provide grant compliance information is July 31, 2023, however the County has requested additional time, which this amendment allows the deadline to be extended to July 31, 2024.

Recommended Motion: Amendment to agreement DR-4432-25-F with State of Oregon Department of Emergency Management was approved in the July 12, 2023 Administrative Meeting. Fiscal Impact: None

Background: Grant agreement DR-4432-04-F was approved and signed on May 5, 2021 to receive grant funding for updating Klamath County’s Ready Set Go initiative related to evacuation procedures and community outreach. The deadline to provide grant compliance information is July 31, 2023, however the County has requested additional time, which this amendment allows the deadline to be extended to July 31, 2024.

Recommended Motion: Amendment to agreement DR-4432-04-F with State of Oregon Department of Emergency Management was approved in the July 12, 2023 Administrative Meeting. Fiscal Impact: None

Background:  Read the Proclamation.

Recommended Motion: None. Fiscal Impact: None.

Background: Read the proclamation.

Recommended Motion: None. Fiscal Impact: None

Background: This budget resolution transfers the 2023-24 budget from the Sheriff’s Office to the General Fund Emergency Management Department. This resolution is necessary as the final adopted budget for 23-24 was approved and submitted to the State of Oregon.

Recommended Motion:  Approve the supplemental budget resolution for fiscal year 2023-24 as outlined in the attached document. Fiscal Impact: None

Background: The Klamath County Wolf Depredation Advisory Council met on January 5, 2023 to discuss wolf activity in Klamath County. The advisory committee recommended the purchase of two drones for non-lethal assistance by the USDA/APHIS range-riders already dedicated to

Klamath County for wolf hazing support.

*The Responder Cast Live Streaming Service is required by the range-riders but is only supported by Gen Pac, General Pacific Inc., therefore, the purchase of GenPac drones is recommended but is not the lowest bid. The following quotes were received:

          GenPac, General Pacific Inc w/Responder Cast Streaming                  $17,975.00/ea.

          Voaltus Drones, does not support Responder Cast                               $16,198.00/ea.

           DJI Matrice 30T Enterprise Drone, does not support Responder Cast $14,041.95/ea.

Recommended Motion: Approve the purchase of two drones with Responder Cast streaming service via Gen Pac General Pacific, Inc. for $17,975 each and authorize Finance Director to sign for purchase. Fiscal Impact: $35,950.00 from the ODA Wolf Depredation Grant in the Commissioners Miscellaneous Grant Fund

Background:  On May 29, 2023 Public Works issued an Invitation For Bids for 2023 EAC Rock Production.  On June 27, 2023 the Public Works Department opened bids and received the following responsive bids:

Knife River Corporation                          $707,662.50
Rocky Mountain Construction, LLC        $747,747.47

Public Works requests that the bid be awarded to Knife River Corporation for $707,662.50.  

Recommended Motion:  Board to approve the bid award from Knife River Corporation for 2023 EAC Rock Production.  Fiscal impact is none.

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the Sourcewell cooperative purchasing program to purchase One (1) New Crafco Hot Mastic Sealant Patcher off of Sourcewell Contract 080521-CFC.  Total cost is $82,914.54.

Recommended Motion:  Board to accept the quote from Crafco Inc for One (1) New Crafco Patcher II and authorize Public Works to issue a Purchase Order.  Fiscal Impact is $82,914.54 expenditure to the Road Department Equipment Reserve Budget.  

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the OregonBuys (ORCPP) program to purchase One (1) New 2024 Freightliner Dump Truck with Spreader and Plow off of ORCPP Contract #1640.  Total Cost is $314,089.00.

Recommended Motion:  Board to accept and authorize chair to sign the quote from Premier Truck Group of Portland by and thru the Department of Administrative Services (ORCPP Contract #1640) for One (1) New 2024 Freightliner Dump Truck with Spreader and Plow and authorize Public Works to issue a Purchase Order.  Fiscal Impact is $314,089.00 expenditure to the Road Department Equipment Reserve Budget.

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the OregonBuys (ORCPP) program to purchase One (1) New 2024 Freightliner Roll Off Deck Truck off of ORCPP Contract #1640.  Total Cost is $161,927.00.

Recommended Motion:  Board to accept and authorize chair to sign the quote from Premier Truck Group of Portland by and thru the Department of Administrative Services (ORCPP Contract #1640) for One (1) New 2024 Freightliner Roll Off Deck Truck and authorize Public Works to issue a Purchase Order.  Fiscal Impact is $161,927.00 expenditure to the Road Department Equipment Reserve Budget.

Background:  Klamath County Public Works requested quotes for the above referenced equipment.  The following quote was received:

Process Heating Co., Inc    $59,693.00

Public Works requests the quote be awarded to Process heating Co., Inc.

Recommended Motion:  Board to accept the quote from Process Heating Co., Inc. for One (1) 2023 Patch King Electric Asphalt Patcher and authorize Public Works to issue a Purchase Order.  Fiscal Impact is $59,693.00 expenditure to the Public Works Equipment Reserve Budget.  

Background:  The property owner of the two lots is Stacy Parrott who has signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $600 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 4-23).  Fiscal Impact:  There is no fiscal impact to Klamath County.

Background:  The property owner of the two lots is Justin Pruitt who has signed a petition requesting this action.  Vacating the lots will not be detrimental to the public. This vacation is different than a typical vacation.  Lots 36 and 37 were vacated via Ordinance 2022-047 creating one property.   The applicant now wishes to vacate lot 35 adding it to the property consisting of vacate lots 36 and 37.   The Planning Director’s Report recommends that the three lots be vacated from the subdivision. The applicant paid the $600 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

 Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 3-23).  

 Fiscal Impact:   There is no fiscal impact to Klamath County.

Background: The Goldfinch Special Road District Board has a vacancy and has recommended the above named applicant who is willing, able and eligible to serve a term on the Board commencing this day and expiring December 31, 2023.

Recommended Motion: Approve and sign the attached Order appointing Charlotte Stringer-Stine to the Goldfinch Special Road District Board. There is no Fiscal Impact.

Background: The Klamath County Wolf Depredation Advisory Council met on January 5, 2023 to discuss wolf activity in Klamath County. The advisory committee recommended hosting a conference with USDA/APHIS and Western Landowners Alliance for public information and education regarding Wolf activity in Klamath County. The conference will be held August 23-24, 2023.

Recommended Motion: Approve the agreement with Klamath County Fairgrounds and authorize Finance Director to sign rental agreement. Fiscal Impact: $2,134.04 from the ODA Wolf Depredation Grant in the Commissioners Miscellaneous Grant Fund.

Background: In 2021 Klamath County experienced a severe and continuing drought. On March 31, 2021 Governor Brown signed Executive order 21-07 declaring a State of Drought Emergency in Klamath County. That Order initiated several opportunities to assist Klamath County residents experiencing domestic well challenges resulting from the drought. The Domestic Well Grant is to provide financial assistance to the owners of domestic wells located within Klamath County who experienced challenges with their domestic well due to the 2021 drought. The following grant recipients have satisfied all grant submissions and the agreements are complete and signed by the applicants.

DAVIS; GREGORY & FREDDIE $12,663.75

SALTENBERGER; NICHOLE & BRADLEY $ 6,270.00

Recommended Motion: Approve and sign the Klamath County Domestic Well Financial Assistance Grant agreements with above recipients. Fiscal impact: $18,933.75 expenditure from the Commissioners Miscellaneous Grant Fund.

Background: The proposed contract for KCR program placements was received from OYA on July 3, 2023. The Klamath County Juvenile Department has operated the KCR program since 2014 to provide Behavioral Rehabilitation Service (BRS) stabilization services for OYA clients.  

Recommended Motion: Board accepts the contract from the Oregon Youth Authority for the Juvenile Department KCR program. Fiscal Impact; up to $3,283,797.59 to be paid by OYA to the Klamath County Juvenile Department for the placement of OYA clients in the KCR program during the 2023-2025 biennium. The BOCC authorizes the juvenile director to sign the contract.

Background:  Agreement #169517, which became effective July 1, 2021, delegates authority to Klamath County Public Health to operate public health programs in Klamath County. This amendment updates Exhibit C, the Financial Assistance Award for fiscal year 2023, to de-obligate funds for the fentanyl campaign funds. This funding will be added to the FY 24 award by a separate amendment.  

Recommended Motion:  Move to approve Amendment #14 to Intergovernmental Agreement (IGA) #169517 for the Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH). Fiscal impact is decreased grant award for FY 23 of 3,272 to sub department 4049 Overdose Prevention, fentanyl campaign funds. Authorize the Department Head to sign.

Issue: In the matter of the Board approving Amendment #2 to the Contract between Klamath County and Castle Tire & Recycling.   

Background:  Castle Tire & Recycling, is the current service provider for the removal of scrap tires from the Klamath Falls Landfill. The current contract will expire on July 31, 2023, both parties mutually consent to extend the contract. This amendment extends the contract for one (1) additional five (5) year term and will expire on July 31, 2023.        

Recommended Motion:  Approve and sign Amendment #2 to the Contract between Klamath County and Castle Tire & Recycling. This Amendment extends the contract for one (1) additional five (5) year term and will expire on July 31, 2028. Fiscal Impact; Continued charge of $1,080 per 28’ trailer of scrap tires.

Background:  The DCBS launched a Wildfire Hardening Grant Program (“Grant Program”) which provides grant dollars to aid qualifying residences or owners of structures in the 2020 wildfire, for replacement or repair of specific items outlined by the program. Klamath County Building agreed to work together to implement and administer the (“Grant Program”) which is based on OAR 918-001-5000 through OAR 918-001-5070. This amendment reinstates the agreement, updates the Contract Administrator information, purpose, statement of work and extends the term until December 31, 2025.

Recommended Motion:  Approve amendment #1 to an IGA between Klamath County and the State of Oregon, acting by and through its Department of Consumer and Business Services; this amendment reinstates the agreement, updates the Contract Administrator information, purpose, statement of work and extends the term until December 31, 2025. Authorize Building official to sign agreement; Fiscal Impact, none.  

Background:  By the authority of ORS 190.110; the County as a unit of local government, may cooperate with and enter into intergovernmental agreements for any lawful purpose with a federally recognized Indian tribe. Klamath County shall act as consultants to perform all commercial plan reviews and related inspections as directed by the Tribes for the Tribal Court interior remodel. Estimated consulting hours are included as Exhibit “A”; this agreement shall expire on December 31, 2023.   

Recommended Motion:  Approve Memorandum of Agreement with Klamath Tribes, a federally recognized Indian tribe, acting by and through the Klamath Tribal Planning Department for the purpose of the Building Department to provide building code consulting and related services to the tribes; this agreement shall expire on December 31, 2023; authorize the Building Official to sign agreement; Fiscal Impact, revenues estimated at $1,771.50 to the Building Department.  

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property.  The purpose of this agreement is to treat noxious weed-infested areas of State Parks ownership.  The location of the treatment is the OC&E Woods Line State Trail from the end of pavement west of Washburn Way in Klamath Falls to Hwy 140 at Olene.

Recommended Motion:  Board to approve and sign the agreement between Klamath County and the State of Oregon acting by and through its Parks and Recreation Department for noxious weed control.  Fiscal Impact not to exceed $2,000.00 income to the Weed Control Budget.

Background:  Klamath County Public Works would like to enter into a direct appointment with ZCS Engineering Architecture for the Swan Lake Bridge rehabilitation project.  ZCS is providing as-built verification and structural engineering services from design through construction per the attached scope of work.

The 2023 Klamath County contracting policies and procedures section 3.15, Selection for Architect or Engineering Services (1) allow use direct appointment (OAR 137-048-0200 ) if estimated fee is less than $100,000.00.

Recommended Motion:  Board to approve and sign the contract between Klamath County and ZCS Engineering Architecture for the Swan Lake Bridge (35C197) Rehabilitation project.  Fiscal Impact not to exceed $39,000.00 expense to the Road Operating Budget.

Background: Skysol, LLC entered into a PILOT agreement in December of 2016 and due to delay of project is anticipated to be completed August 2023. Skysol, LLC will build a 55-megawatt solar energy generation facility located near Malin, Oregon. The facility will consist utility scale solar power plant utilizing single axis tracked PV systems install in two arrays. Solar facilities are low impact in terms of using county resources, and will bring tax benefits to Klamath County. The fee in lieu of taxes shall be $7,000 multiplied by the rated nameplate capacity of the project measured in MWac beginning FY2023/2024.

Recommended Motion:  That the Klamath County Board of Commissioners approve the amended 20-year Payment in Lieu of Taxes (PILOT) agreement with Skysol, LLC, and Oregon Limited Liability Company and Klamath County. Fiscal Impact, the project revenue is $388,500 per year and $7,770,000 over the life the agreement to the general fund (non-departmental) in the project’s current capacity. 

Background: The Board of Commissioners desire to have a master agreement with Downtown Association as to allow Department Directors to be able to complete the necessary paperwork and be able to participate in the Third Thursday events.

Recommended Motion: Approve the master agreement with Downtown Association. Fiscal Impact: Booth rent (fee set by Downtown Association) to be paid from individual department budget.

Background: Specialty Courts are designed to utilize a targeted team approach in handling certain criminal cases involving specific types of offenders. Klamath County has a long and successful history of using Specialty Courts to address the needs of mental health and drug court clients. The project goal is to provide an opportunity to address the client needs in a court forum in hopes to reduce recidivism. The project period is July 1, 2023 – June 30, 2025.

Recommended Motion:  Approve the District Attorney’s Office to apply for the Specialty Court Grants. The Fiscal Impact is zero at this time.

Background:  The Klamath County Library Service District applied for a grant provided by the Oregon Department of Human Services on behalf of the Sprague River Library. The Sprague River branch library is located at 32402 Sprague River Hwy, Sprague River, and serves as a community center and post-office annex. The library building doesn’t have central air cooling.   We applied and were awarded a grant for $12,730 to replace the gas furnace & swamp cooler and install a new HVAC system. We requested quotes from local contractors: 

•    United Mechanical= $24,128

•    Bliss Heating & Air Conditioning + Shaffer Electrical: $13,097

•    The Heat-N-Air Man= $12,980

The Heat-N-Air Man submitted the lowest bid.  

Recommended Motion:  Authorize the Klamath County Library to accept the quote from The Heat-N-Air Man to install a new HVAC system at the Sprague River Library. Fiscal Impact: $12,980 from Building Maintenance & Repair 2511-5010-3060-5000-65380