Board of Commissioners Business Meeting Agenda
September 26, 2023 ~ 1:00pm ~ Room 219
1.
2.
Call to Order & Those Present
3.
Public Comment
1.
To Give Public Comment, You May Attend The Meeting In Person Or Join The Meeting Remotely. To Join Remotely, Click The Link Or Call The Number Below:
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Meeting ID: 936 5438 0858
Passcode: 299921
Join by phone: 833 548 0282 US Toll-free
Meeting ID: 936 5438 0858
Passcode: 299921
https://zoom.us/j/93654380858?pwd=bG5pTzVzQnV1cHdZSGV4amFST1c3UT09
Meeting ID: 936 5438 0858
Passcode: 299921
Meeting ID: 936 5438 0858
Passcode: 299921
4.
Agenda Deletions/Additions
5.
Approve Minutes from last meeting
1.
In the matter of approving the minutes from the September 19, 2023 Business Meeting. - BOCC
Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.
Recommended Motion: Approve the minutes as presented. Fiscal Impact is None.
Documents:
6.
Bids/Awards/Proposals
1.
In the Matter of approving the Klamath County Event Center/Fairgrounds to accept the low bid for Crushed Granite for the RV Expansion Project, Derrick Rowley.
Background: As the Klamath County Event Center/Fairgrounds continues with RV Park Expansion Project, it is necessary to begin stockpiling supplies to ensure their availability when it comes time to install product in the newly constructed RV Park. Derrick Rowley has obtained quotes from three reputable sources for 900 yards of decomposed granite and delivery of product. Quotes were received and are as follows: River’s Edge Nursery $55,620, Including Delivery – Written Quote; Wet-N-Wild $60,300, Including Delivery – Written Quote; Johnny Cat, Inc. $42,636, Including Delivery (24yd Transfer) – Written Quote; and Johnny Cat, Inc. $42,585, Including Delivery (20yd Transfer-Written Quote).
Recommended Motion: Approve the acceptance of the valid quote from Johnny Cat, Inc. and to allow Derrick Rowley, Director to receive delivery of this product as part of the Klamath County Fairgrounds/Event Center RV Park Expansion project. Fiscal Impact: $42,585 from the Fairgrounds/Event Center Operating Budget.
Documents:
7.
Resolutions
1.
In the matter of adopting a Resolution updating policy related to membership and appointments to Klamath County Advisory Boards, and Committees. - BOCC
Background: Klamath County has a number of Advisory Boards, and Committees in which the Klamath County Board of Commissioners are required to appoint members. It is necessary for Klamath County to have current procedures in place to ensure there is proper rotation of membership and consideration of appointments given to all applicants.
Recommended Motion: Approve and sign attached Resolution updating policy related to membership and appointments to Klamath County Advisory Boards, and Committees. . Fiscal Impact is None.
Documents:
8.
Public Hearings
1.
TIME CERTAIN 1:15PM - In the matter of holding the first hearing on proposed Ordinance #96.00 - BOCC
Background: The BOCC desires to balance the needs of the homeless to be able to sleep and rest in safe areas with the need of other citizens to feel safe and be able to access the public areas of the County without hinderance. The Oregon legislature has set out certain guidelines for local governments to follow when addressing the homeless issue, therefore the BOCC must adopt an ordinance setting forth those guidelines. Today is the first of two hearings to receive public comment and testimony on the proposed ordinance.
Recommended Motion: Hold the first hearing for discussion and the taking of public comment and testimony (if any) on the proposed Ordinance. The second and final hearing is scheduled for October 10, 2023 @ 1:15 p.m. Fiscal impact: Publication costs to the Herald and News for the hearings - $128.46 from the BOCC legal notice publish budget 1000-1050-1051-1000-62030
Documents:
2.
TIME CERTAIN 1:20PM -In the matter of holding a public hearing to hear testimony regarding Waste Management’s request for a Disposal Rate Increase. BOCC
Background: Klamath County Solid Waste recently increased the tipping fees at each of the Transfer Stations and Landfill’s. Waste Management is affected by the increase and has given written request to the Board requesting Approval of a Disposal Rate increase for all ratepayers located within the unincorporated County service rate area, to be effective October 1, 2023. The Klamath County Board of Commissioners are giving opportunity for interested persons to comment on those fees. Notice of a Public Hearing was advertised in the Herald & News on September 16, 2023 to hear public comment on September 26, 2023 at 1:20 pm. This hearing is not required. (TIME CERTAIN: 1:20 PM)
Recommended Motion: Hold the Public Hearing. Fiscal Impact: Expenditure of $142.80 for publication from Solid Waste budget.
9.
Agreements
1.
In the Matter of Approving amendment #5 to the Franchise Agreement between Klamath County and Waste Management of Klamath Falls, OR that allows for a Disposal Rate passthrough increase to all ratepayers located within the unincorporated County rate area. CDD Solid Waste, Tom Crist
Background: Effective September 1, 2023, Klamath County Solid Waste increased the tipping fees by 13% at each disposal site. Pursuant to the Franchise Agreement between Klamath County and Waste Management in Section 11.3., a proposed rate revision based solely on increase disposal charges (plus corresponding increase in Franchise Fee) at the approved disposal site, in SECTION 4 of the Franchise Agreement shall go into effect 30 days after the County has received written notice of a proposed rate increase, provided that the notice clearly shows that the rate increase is limited to covering the increased disposal costs and Franchise Fee and the increase is approved by the Board. The disposal rate increases as outlined in Attachment “A-3 and B-3” shall commence on October 1, 2023.
Recommended Motion: Approve amendment #5 to the Franchise Agreement between Klamath County and Waste Management of Klamath Falls, OR that allows for a Disposal Rate passthrough increase to all ratepayers located within the unincorporated County rate area. The disposal rate increases as outlined in Attachment “A-3 and B-3” shall commence on October 1, 2023. Fiscal Impact; estimated additional annual revenues of $3,555 (3%) franchise fee to the Recycle budget and $2,368 (2%) franchise fee to support Code Enforcement for the purpose outlined in chapter 400.001 of the County Code.
2.
In the matter of approving a Master Intergovernmental Externship/Internship Agreement with Oregon Tech. - BOCC
Background: Klamath County Departments have utilized Oregon Tech students for externships/internships over the years and would like to continue to do so. This agreement allows individual departments to work with Oregon Tech directly regarding the externship/internship program without having to come before the Board of Commissioners for permission on each and every student, thus creating efficiency within the County process.
Recommended Motion: Approve and sign a Master Intergovernmental Externship/Internship Agreement with Oregon Tech. Fiscal Impact is None.
Documents:
10.
Commissioner Reports
11.
Adjournment
Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org Website: www.klamathcounty.org